Competencies tracked in spreadsheets
Tickets, medicals, inductions and site cards live across spreadsheets, inboxes and photos on phones. One miss and a worker is sent home.
Onboarding that takes days per worker
Forms, uploads, inductions, chasing signatures. Multiply by every new starter.
Availability by text message
Who can work Saturday night? Forty texts, ten replies, two hours. Workers miss calls, coordinators lose hours, jobs go out short.
Reporting that lands late
Shift reports, safety observations, timesheets. Written after a long shift, often incomplete, while the client waits.
Rail & Labour
AI automation for rail labour operations.
Cut the admin around worker documentation, competencies, onboarding, availability and reporting, so a job order turns into a crew on site faster. Every system here is scoped and built for your operation, not bought off the shelf.
Where the hours go
What we'd build
Competency and expiry tracking
Every ticket and medical tracked. Expiries flagged early. Crews checked against the job before they're rostered.
Worker onboarding flow
Documents collected, checked and filed. Inductions walked through. The worker would be job-ready without an admin holding their hand.
Availability collection
Workers asked by text or a quick call, answers gathered, roster candidates listed. No group text.
Voice-note shift and safety reports
Crew leads would record the shift from the ute. A structured report would be filed and sent to the client the same day.
Inbox triage for job requests
Client emails sorted, job details extracted and confirmations drafted before the coordinator opens the inbox.
Systems that fit
Incident Reporter
Build blueprintVoice note in. Structured incident report out.
Something happens on shift.
AI Inbox
Build blueprintEmail in. Sorted, actioned, drafted, escalated.
The operations inbox is where the day goes.
Jarvis
Live on this siteAI voice receptionist. Answers, takes a message, books the call.
Every incoming call needs a person.
How much of your coordinators' day is admin?
Book a free 20-minute call. We'll map how a job goes from request to crew on site and show you which steps a system can take.